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Jobs at IDS International

Contracts Associate

Location: Arlington, VA

Type: Full Time

Min. Experience: Entry Level

Contracts Associate

IDS is seeking an entry-level Contracts Administrator to administer company contracts and subcontracts from inception to close-out in close coordination with the Director of Contracts. The Contracts Administrator will develop, negotiate, and administer contract and subcontract agreements and acquisition aspects in new business proposals and existing IDIQ subcontracts/task orders with Fixed Price, Fixed Price Level of Effort, Time and Material and Cost Reimbursement subcontracts of moderate dollar value, risk, creativity, and complexity. The Contracts Administrator interacts regularly with programs, contracts, project control, finance, business development, and customers as required.

Responsibilities include:

  • Draft and negotiate NDAs, teaming agreements, SOW, and other documents supporting contractual relationships. Responsible for review of basic contract and subcontract terms and possess ability to add line-item language into contracts for certain specialized services for review by the Director of Contracts.
  • Meet contract requests and process contract documents in a timely manner to include development of written correspondence and documentation. Draft and revise templates as appropriate.
  • Build and maintain long-term working relationships or partnerships between IDS, and it’s various internal and external clients.
  • Coordinate and communicate to all personnel as applicable regarding contract docs and subcontract docs and ensure contractual requirements are fulfilled. This could include tracking of contract deliverable schedule and submittal, ensuring adherence to contract and subcontract requirements, response to questions concerning contract structure and modifications, and as appropriate, evaluation and audit of subcontractor’s performance against contractual obligations. 
  • Responsible for data integrity of electronic contract summaries and physical contract files.  Oversee maintenance and enhancement of contract repository. 
  • Reviews solicitation requests to ensure compliance with terms and conditions of RFP. Assist in developing contractual letters and certifications in response to proposal requirements. As applicable, work with the Proposal Team to create subcontractor RFPs in accordance with RFP terms and communicate these documents as appropriate.  
  • Manage annual contractual requirements (i.e. certificates of insurance, training requirements, etc.)   
  • Maintain current knowledge of relevant contractual procedures and practices, market trends, and assist in development and improvement of corporate contractual policies and procedures to improve business improvement.
  • Perform additional duties as assigned.

Required Qualifications:

  • Bachelor’s degree in business administration or a related business discipline.
  • 3 years of related experience administering DOD contracts and subcontracts. Candidate should be familiar with the FAR and DFAR application, Government subcontracting, FAR application and Small Business Subcontracting plans. Knowledge of Department of State and USAID regulations a plus.
  • Excellent interpersonal and negotiation skills to deal effectively with customers, internal employees and contractors, prime contractors and subcontractor personnel regarding contracting issues of varying degrees of complexity in order to work issues to resolution.
  • Strong problem solving and analytical skills.
  • Proficiency in all Microsoft Office products including MS Word, SharePoint, and Excel.
  • Strong oral and written communication skills and an ability to manage multiple priorities in a fast-paced environment.
  • Must be detailed oriented, possess excellent organizational skills and be able to work independently with a minimal level of supervision as well as part of a team.
  • Collaborative, flexible and able to balance the need for structure with the efficiency and effectiveness of action-oriented, non-bureaucratic and non-hierarchical approaches.
  • Must be detailed oriented, possess excellent organizational skills and be able to work independently with a minimal level of supervision as well as part of a team.
  • Collaborative, flexible and able to balance the need for structure with the efficiency and effectiveness of action-oriented, non-bureaucratic and non-hierarchical approaches.

 

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